Guide to information - publication scheme

This page explains what information we routinely make available and how it can be accessed. It also explains what information is available on this website and where to find it. It is broken down into seven 'classes' of information - see the seven drop-down lists below.

Important Trust documents are also included in a table at the bottom of this page.

If you cannot find what you are looking for on this page, you may wish to make a Freedom of Information request.

Who we are and what we do

Who we are and what we do

Our organisation

These sections outline why the organisation was set up and what it aims to do:

Organisational structure

Learn more about how we are run and our senior executives, management board and governing body members on these pages:

Register of interests

We are required by our Standing Orders to maintain a publicly available register of Board Members’ interests. A 'declaration of interests register' is included at the start of the Board papers for each of our Board of Directors' meetings:

Board, committees and minutes

These pages on our website provide further information about senior meetings, committee meetings and their minutes.

How we work

Working with other bodies

View information which defines the relationship between Derbyshire Healthcare and various other local organisations:

Job vacancies

This section details all our vacancies and our application process.

Contact details

You can find details to contact Derbyshire Healthcare here:

What we spend and how we spend it

Financial statements, budgets and variance reports

Details of our Trust accounts are included in our annual report.

We also report on our budget position as part of our Trust Board minutes.

Counter fraud, bribery and corruption

One of the fundamental principles of any NHS organisation is a commitment to ensuring that public funds are used appropriately. 

Fraud by an individual is a dishonest attempt to either make a gain for themselves, or expose another (e.g. an NHS organisation) to a risk of loss. An offence is committed by dishonestly attempting to make a gain even if the attempt fails and no loss actually arises.

The Trust is committed to preventing fraud, bribery and corruption and has a policy in place which warns of the action that is likely to be taken against those found to have committed offences.

Staff within the Trust are encouraged to play their role in putting a stop to the fraudulent actions of a dishonest few.

The Trust has a Local Counter Fraud Specialist (LCFS) to whom all suspicions of fraud, bribery or corruption must be reported. All reported suspicions will be professionally investigated and treated with the utmost confidentiality.

If you are concerned about fraud within the NHS you can go to the NHS Counter Fraud website. Trust staff should refer to the guidance on the Trust intranet.

Financial audit reports

Capital programme

The transparency spending reports include the Trust’s monthly expenditures on items over £25,000.

Staff and Board members’ allowances and expenses

This information is contained within the Trust's annual report

Staff pay and grading structures

The Trust follows the structures set down nationally for the NHS. You can view these on the NHS Employers website.

Procurement and tendering procedures

These procedures come as part of the Trust’s Standing Financial Instructions.

Details of contracts currently being tendered

For information about contracts being tendered, please submit a Freedom of Information request.

List and value of contracts awarded

Information is available on our transparency spending page.
 

What our priorities are and how we are doing

Our priorities

Annual report

Our annual report details our performance over the past year. It also sets out some of our key priorities for the year ahead.

Annual business plan

View our latest annual business plan, which explains the Trust's priorities and the priorities for each of our service areas for the year ahead. 

Quality improvement strategy

Our quality improvement strategy sets out the ways we intend to continuously improve in the years ahead.

How we are doing

Performance against targets

Learn more on the 'our performance' page.

Reports by regulatory organisations

You can read the reports by the Care Quality Commission (CQC) about our standards of care on the CQC website.

Other reports and information about the Trust can be found on the gov.uk website.

Audit reports 

Audit and performance reports are contained within the Trust's Board papers each month.

Service user surveys

National surveys are carried out by the CQC to find out about the experience of service users receiving care and treatment from healthcare organisations and mental healthcare providers. You can view surveys about our Trust on the CQC website

We also include information about service user feedback in our annual report each year.

Privacy impact assessments

Data Protection impact assessments are available on request from the Data Security department - please email dhcft.datasecurityandprotection@nhs.net
 

How we make decisions

Board papers

Our Trust Board reports explain how our Board of Directors make decisions on a monthly basis. View an archive of these papers on our Board meetings page.

Public consultations

Proposals for significant changes to our services are made public in advance. Formal or informal consultations will take place. Learn more on our public consultations page.

Patient and public engagement strategy

A new Trust strategy for patient and public engagement is currently being finalised. To request a copy of this strategy when it is ready, please make a Freedom of Information request.

Equality and diversity

Promoting equality and equity are at the heart of our values. We want to make sure that the organisation exercises fairness in all that it does.  We also want to ensure that no community or group is left behind in the improvements that are made to health outcomes across the country.

We continue to work internally to ensure that advancing equality and diversity is central to how we conduct our business as an organisation. Learn more:

This page explains our equality assessment approach.

Our policies and procedures

We have a range of policies and procedures. They cover everything from workforce and human resources, to finance and procurement, to clinical care.

Viewing a policy

Some of our policies are available to download from the 'Trust documents' table below. To request a copy of one of our other policies, please contact our Freedom of Information team.

Learning from deaths

Learning from deaths policy

Our Learning from Deaths Policy was ratified by the Trust Board on 27 September 2017. View our Learning from Deaths Policy.

Learning from Deaths - mortality reports

NHS Improvement and the National Quality Board requires all NHS trusts to publish a regular review of mortality.

Local access

View our policy on patients who do not outpatient attend appointments, or were not brought to appointments (in the case of children).

The policy outlines the process staff should follow when a patient does not attend an appointment in order safely to manage any clinical or safeguarding risks.

It is not the policy of the Trust automatically to discharge patients back to their GP if they fail to attend an appointment.

Lists and registers

On this site you will find lists of:

Register of interests

Our Board papers each month contain a list of interests for our Board members. An annual list is contained in each yearly edition of our annual report

A register of interests for the Council of Governors is available on request. Please email dhcft.membership@nhs.net

Register of gifts and hospitality

We keep a register of the gifts and hospitality provided to Board members and senior employees. View the latest annual register.

Staff declarations

View our latest lists of declarations by our employees:

List of main contractors and suppliers

An updated version of the Trust’s list of main contractors is currently being prepared. To request a copy when it is finalised, please contact our Freedom of Information team

Information asset register

An updated version of the Trust’s information asset register is currently being prepared. To request a copy when it is finalised, please contact our Freedom of Information team

CCTV

All our CCTV cameras have signage. The Trust has a policy on its use of CCTV. To request a copy of this policy, please contact our Freedom of Information team

Trade union 'facility time'

We support and value the work of our trade union and professional organisation representatives. We wish to promote a climate of active co-operation between representatives, leadership teams and staff at all levels. We believe this will achieve real service improvement, best patient care and our desire to be an employer of choice.

We recognise that outstanding practice requires an engaged and valued workforce, and we seek to enhance and maintain these excellent employee relations through early involvement, engagement and intelligence sharing with our trade union and professional body partners.

In line with the Trade Union (Facility Time Publication Requirements) Regulations 2017 we publish details of 'facility time' carried out by our trade union representatives during the year. This covers duties carried out for trade unions or as union learning representatives in relation to our Trust and staff. 

In addition we have trade union representatives who give up some of their own (unpaid) time to carry out some trade union activities or duties, for example, branch meetings which take place after work. Many representatives also attend weekend training events in their own time.

Services we offer

Our clinical services 

Learn more about our clinical services by visiting the 'our services' section of this site. You can search for services by using the A to Z finder or by using the navigation menu.

Many of our services have patient information leaflets and you will find them on these service pages. We also have many easy read guides.

Non-clinical services

This website includes information about many of our non-clinical services including:

Patient advice and liaision service (PALS)

We call this service our Patient Experience service. Learn more on the Patient Experience page.

Other advice and guidance

Our local support services page explains where you can get help and advice on a range of issues. Our Infolink directory will help you search for organisations offering community support in your area. 

Corporate communications

We publish information about the Trust on our latest news page. 

Our membership magazine, Connections, also contains lots of information about the Trust. View the latest issues on our 'become a Trust member' page.

We reflect on the work of the Trust over the previous year in our annual report.

Patient information leaflets and other booklets

Many of our services have patient information leaflets. You will find these on the relevant page in the 'our services' section.

We also have many easy read guides.

For carers, particularly those caring for people in our mental health services, we produce the Who Cares? newsletter. You can find the latest issues of Who Cares? on our core care standards page, in the section about carers and families.

 

Trust documents and corporate governance statements

The two tables below list our key Trust documents, reports and registers. The first table, 'Trust documents', includes our Trust strategy, annual report and equality reports, as well as several of our Trust policies. The second table, 'corporate governance', contains our yearly corporate governance statements and the self-certification statements submitted by our Trust Board.   

Trust documents

Documents about Derbyshire Healthcare NHS Foundation Trust and how it operates


Title Filename Size
Annual business plan 2018-19 annual-business-plan-2018-2019.pdf 457.85 KB
Annual report 2017-18 annual-report-2017-18-derbyshire-healthcare.pdf 8,232.04 KB
CQC registration certificate CQC-certificate-registration.pdf 182.81 KB
Declarations of interest by decision-making staff declarations-of-interests.pdf 184.59 KB
Declarations of outside employment and clinical practice declarations-of-outside-employment-and-clinical-practice.pdf 188.51 KB
Declarations of sponsorships declarations-of-sponsorships.pdf 179.93 KB
Derbyshire Healthcare Trust constitution constitution-derbyshire-healthcare.pdf 750.37 KB
Derbyshire Healthcare Trust licence licence-derbyshire-healthcare.pdf 337.96 KB
Derbyshire Healthcare Trust strategy trust-strategy-2018-22.pdf 1,717.72 KB
Did not attend / was not brought policy did-not-attend-policy.pdf 315.26 KB

Corporate governance

Our corporate governance statements and Board self-certification statements

Title Filename Size
Corporate governance: Board self-certification 2018-19 corporate-governance-board-self-certification-2018-19.pdf 100.82 KB
Corporate governance: Board self-certification 2017-18 corporate-governance-board-self-certification-2017-18.pdf 97.64 KB
Corporate governance: Board self-certification 2016-17 corporate-governance-board-self-certification-2016-17.pdf 69.46 KB
Corporate governance: Board self-certification 2015-16 corporate-governance-board-self-certification-2015-16.pdf 117.25 KB
Corporate governance: Board self-certification 2014-15 corporate-governance-board-self-certification-2014-15.pdf 389.43 KB
Corporate governance: Board self-certification 2013-14 corporate-governance-board-self-certification-2013-14.pdf 117.93 KB
Corporate governance statement 2018-19 corporate-governance-statement-2018-19.pdf 149.49 KB
Corporate governance statement 2017-18 corporate-governance-statement-2017-18.pdf 103.49 KB
Corporate governance statement 2016-17 corporate-governance-statement-2016-17.pdf 100.95 KB
Corporate governance statement 2015-16 corporate-governance-statement-2015-16.pdf 101.99 KB
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